McPhersons Invitations Envelope Addressing Spreadsheet


Custom Guest List Addressing by McPhersons
Custom Envelope Addressing offers addressing and personalization to each of the envelopes in your stationery ensemble. Our newest technology allows us to download your guest list and professionally print each name and address in a lettering style and ink color to coordinate with your order on outer, inner, informal and thank-you envelopes.

Front Print Areas: Outer Envelope - up to 4 lines Inner Envelope - up to 5 lines

Please note: We are not able to offer envelope addressing with gold and silver ink. Due to the printing process used, envelope ink color may not be an exact match to invitation/announcement ink color. Custom addressing not available on tea length envelopes. We are not responsible for any spelling or typing errors on the spreadsheet. Addresses will be printed exactly as typed. If revisions to the spreadsheet are necessary to create "post office ready" addresses, you will be informed and have the option of correcting and re-submitting, or asking us to make corrections for a fee of $65.00 net. Please allow 5-7 business days from the time we receive a usable electronic file for order processing.

Retail Pricing for all Envelopes: 25/$35 50/$45 75/ $55 100/$65 additional 25's/$10
(Does not include return address printing)

Guest List Submission: Your list must be formatted in Excel 2003 or earlier or CSV (Comma Separated Variable). To assure proper envelope address format, please review the sample file formats below or download the easy to use Excel Template (recommended). You may email your guest list to We will also accept a CD in Excel 2003 or Earlier (.xls), CSV or Mac. Mac files must be saved with a .csv or .xls extension. No floppy disks, please. Please reference invoice number so that we may match guest list to order.

Sample File Formats: When formatting your own files, please review these sample formats. Excel 2003 or Earlier Spreadsheet for inner and outer envelopes must contain five column headings. Start by creating headings for each column as shown below. Check that the zip code column is formatted for text, especially if your addresses contain zip codes that begin with zero. For plus 4 zips, be sure to include a hyphen. Information will be printed on the envelopes exactly as it appears on your spreadsheet (upper/lower case letters, spacing, punctuation, etc.). Other than the City, State and Zip Code, each column prints as a separate line.
Outer Envelopes


Address Line 1

Address Line 2


Mr. and Mrs. Kenneth Carson

6986 Ridge Road

P.O. Box 272

Fort Wayne, Indiana 46805-0272

Mr. and Mrs. Steven Williams

6523 Elm Street

Dayton, Ohio 45403

Inner Envelopes

Line 1

Line 2

Line 3

Line 4

Line 5

The Carson Family

Ken and Kathy

Mitchell, Christopher,

Sara and Scott


  CSV Format for Outer Envelope:
"Name", "Address Line 1", "Address Line 2", "City, State", 'Zip Code"
"Mr. and Mrs. Kenneth Carson", "6986 Ridge Road", "P.O. Box 272", "Fort Wayne, Indiana", '46805-0272"
  CSV Format for Inner Envelope:
"Line 1', "Line 2", "Line 3", "Line 4", "Line 5"
"The Carson Family", "Ken and Kathy", "Mitchell, Christopher", "Sara and Scott"